Week in RARE Poster Guide

Posters provide an opportunity for you to share the work of your organization, team or community with a larger audience of rare disease stakeholders from advocacy, research and industry.

Submit Poster Abstract

Key Dates & Details

  • Poster Abstract submission period opens May 13th, 2024
  • Abstracts must be submitted by 5pm ET on  August 2, 2024
  • Notification of acceptance will be issued on August 23, 2024

POSTER SUBMISSION DETAILS

Please be prepared to include these materials with your submission:

  • Presenting author’s contact information 
  • Poster title 
  • Presenting author’s short biography

Presenter Attendance

Accepted poster presenters will receive 15% off of their registration fee (the discount code will be provided in your notification of acceptance).

Poster presenters who wish to attend the conference in person may also apply for travel stipends here.

Poster Display Requirements

  • All posters will be presented on 70” digital displays at the event.
    • Posters should include data (summary, method, evaluation, results, demographics, etc.) for consideration – as clearly as possible
    • Posters should be sized for a 16:9 viewing ratio – remember this is a large TV screen and will be viewed Horizontally
    • Posters should be sent as a PowerPoint slide or JPEG
  • Presenting author(s) headshot(s) and short bio(s)  – or a QR Code for more information
  • Bringing a printed physical copy of your poster is not necessary.

FREQUENTLY ASKED QUESTIONS

Are there presenter costs?

There are no additional presenter costs. Accepted poster presenters will receive 15% off of their registration fee and may apply for a travel stipend here.

Is there a word limit or character count to which we should adhere? 
Yes, there is a limit of 700 words. Charts and graphs are also acceptable.

Is there a language requirement for the posters?
Posters must be submitted in English.

Who do I submit my poster to? 

Please send your final Poster PDF to Michele Whiteside at [email protected]  by September 13, 2024

Why should you create a poster? 

Poster presentations provide an opportunity for you to share the work of your organization, team or community with a larger audience of rare disease stakeholders from advocacy, research and industry. Showcasing ongoing or completed projects often can provide new connections/opportunities to meet new collaborators and/or potential funders.

Are there any tips for creating an “attractive” poster/abstract?

  • The title of the poster is very important to draw attention, like a good news headline.
  • There are PowerPoint ppt poster templates available from various sites. 
  • An abstract is important to attract an audience to view your poster presentation in more detail.
  • Make it simple, easy to read, organized and presentable.
  • Add a patient picture, story, or perspective as it will make the poster more attractive. 
  • Include a QR Code for more information including author bios

Is there a choice between a virtual display and an in-person display?

No, all posters will be displayed in person only on a 70” digital monitor. There will be no physical poster display.

Will I be required to attend in person to present my poster?

We highly encourage you to attend the Week in RARE  in person, but it is not a requirement. If you are unable to attend in person, please let us know by August 27, 2024.

Am I responsible for printing my own poster? 

No, all posters will be submitted as a PowerPoint or JPEG and displayed on screens during the summit. Printing a physical copy of your poster is not necessary.

Is there a time to present my poster?

There is no set time to present your poster. All posters will be on display throughout the conference.

Additional Materials: These will be posted on the Global Genes website with your digital poster to provide additional context

  • Blog Post between 500 to 1000 words
  • Video – no more than 3 minutes, and shot horizontally as this is best for YouTube, where all of our videos are housed.

I still have questions, who can I reach out to?

Please contact Michele Whiteside at [email protected]  for any questions about poster presentations. 

Plan Your Visit

Loew’s Hotel – Kansas City
1515 Wyandotte Street
Kansas City, Missouri, 64108

Global Genes has secured a discounted room block at the rate of $239.00 + 18.475% tax. Rooms are available on a first-come, first-served basis and all reservations must be made by September 3, 2024. Reserve early as the block does sell out.

Airfare Discounts: Delta and United are partnering with Global Genes to offer attendees discounted airfare!

Delta: Call Delta Meeting Network® at 1.800.328.1111 Mon – Fri, 8:00 AM – 6:30 PM (EST) and refer to Meeting Event Code NY39F, or click the button below.

United: Call United Meetings Reservation Desk Mon – Fri at (800) 426-1122 and use discount code ZPH3668157 or click the button below.

Need more information about Week In RARE?

Questions about attending, receiving advocate support, or exhibiting at the event?

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