Please be prepared to include these materials with your submission:

• Main author’s contact information 
• Poster title 
• Author’s short biography

Key Dates & Deadlines

• May 31: Poster Abstract submission period opens
• July 14: Abstracts must be submitted by 5pm ET
• July 21: Notification of Acceptance issued
• August 25: Send final PDF of poster
• September 18 & 19: RARE Health Equity Forum

All dates are tentative and subject to change

Conference Attendance 

If your poster is accepted, you will receive 10% off of your registration fee (the discount code will be provided in your notification of acceptance).

Poster applicants who wish to attend the conference in person may also apply for advocate support.

Apply for Advocate Support

Poster Display Requirements 

• All posters will be displayed on digital displays at the event.
  • Posters should include data (summary, method, evaluation, results, demographics, etc.) for consideration
  • Posters should be sized for a 16:9 viewing ratio
  • It is recommended to add a QR code that will link to your website so that attendees can get more information or contact you if they have more questions.
• Author(s) headshot(s) and short bio(s) 
• Bringing a printed physical copy of your poster is not necessary.

*Please note, posters will not be formally presented at the conference.* 

FREQUENTLY ASKED QUESTIONS

Are there costs to have a poster displayed at the event?

There are no additional costs to have your poster displayed. Accepted poster authors will receive 10% off of their registration fee and may apply for a travel stipend here.

Is there a word limit or character count to which we should adhere? 
Yes, there is a limit of 700 words. Charts and graphs are also acceptable.

Is there a language requirement for the posters?
Posters must be submitted in English.

Who do I submit my poster to? 

Please send your final Poster PDF to Nicholas Ehly at [email protected] by August 25

Why should you create a poster? 

Posters provide an opportunity for you to share the work of your organization, team or community with a larger audience of rare disease stakeholders from advocacy, research and industry. Showcasing ongoing or completed projects often can provide new connections/opportunities to meet new collaborators and/or potential funders.

Are there any tips for creating an “attractive” poster/abstract?

• The title of the poster is very important to draw attention, like a good news headline.
• There are powerpoint (ppt) poster templates available from various sites. 
• An abstract is important to attract an audience to view your poster presentation in more detail.
• Make it simple, easy to read, organized and presentable.
• It is recommended to add a QR code that will link to your website so that attendees can get more information or contact you if they have more questions.
• Add a patient picture, story, or perspective as it will make the poster more attractive. 

Am I responsible for printing my own poster? 

No — all posters will be submitted as a PDF and displayed on screens during the conference. Printing a physical copy of your poster is not necessary.

Is there a choice between a virtual display and an in-person display?

No — all posters will be displayed in person only on a monitor. There will be no virtual display online.

Will I be required to attend in person to present my poster?

We highly encourage you to attend the RARE Health Equity Forum in person, but it is not a requirement. 

Is there a time to present my poster?

There is no set time to present your poster. All posters will be on display throughout the conference.

I still have questions, who can I reach out to?

Please contact Nicholas Ehly at [email protected] for any questions about poster submission or display.