Week in RARE Exhibitors

An opportunity to connect and engage with advocates, patients, and partners in the rare disease community.

Become an Exhibitor

Exhibitor Hours

Thursday, September 26 – Saturday, September 28, 2024
Loews Hotel Kansas City, MO

Thursday, September 26
Breakfast: 8am – 9am
AM Breaks: 10am – 10:15am,  11:15am – 11:30am
Lunch: 12:30pm – 2pm
PM Breaks: 2pm- 2:15pm, 3:15pm – 3:30pm, 4:30pm – 4:45pm

Friday, September 27

Breakfast: 8am – 9am
AM Breaks: 10am – 10:15am,  11:15am – 11:30am
Lunch: 12:30pm – 2pm
PM Breaks: 2pm- 2:15pm, 3:15pm – 3:30pm, 4:30pm – 4:45pm

Saturday, September 28
8am – 9am: Breakfast
12pm  – 2pm: Lunch

Become an Exhibitor

Plan Your Visit

Loew’s Hotel – Kansas City
1515 Wyandotte Street
Kansas City, Missouri, 64108

Global Genes has secured a discounted room block at the rate of $239.00 + 18.475% tax. Rooms are available on a first-come, first-served basis and all reservations must be made by September 3, 2024. Reserve early as the block does sell out.

Airfare Discounts: Delta and United are partnering with Global Genes to offer attendees discounted airfare!

Delta: Call Delta Meeting Network® at 1.800.328.1111 Mon – Fri, 8:00 AM – 6:30 PM (EST) and refer to Meeting Event Code NY39F, or click the button below.

United: Call United Meetings Reservation Desk Mon – Fri at (800) 426-1122 and use discount code ZPH3668157 or click the button below.

Exhibitor FAQs

  1. Who should I contact if I have questions regarding exhibit space?

Contact Reneiry Santiago at [email protected] 

  1. What is included in the Exhibition Price?
  • 1 Conference Pass to include access to sessions and meals
  • Additional Conference Pass at a discounted rate based on exhibitor level
  1. What is included in the exhibit space?
  • (1) 6-Foot Rectangular Table
  • (2) Chairs 
  • (1) Wastebasket
  1. When can I register my table personnel?

You can register your personnel through our Week in RARE registration site, which will open on May 15th. Once you get to check out, use the discount code provided in your confirmation email to waive the registration fee.

  1. What are the on-site registration dates and hours?
  • Wednesday, September 25 from 1pm – 5pm
  • Thursday, September 26  from 7am – 4pm
  • Friday, September 27  from 7am- 4pm
  1. What are the official exhibit dates and hours? 

Thursday, September 26

  • 8am – 9am: Breakfast
  • 10am – 10:15am: AM Break
  • 11:15am – 11:30am: AM Break
  • 12:30pm – 2pm: Lunch
  • 2pm- 2:15pm: PM Break
  • 3:15pm – 3:30pm: PM Break
  • 4:30pm – 4:45pm: PM Break

Friday, September 27

  • 8am – 9am: Breakfast
  • 10am – 10:15am: AM Break
  • 11:15am – 11:30am: AM Break
  • 12:30pm – 2pm: Lunch
  • 2pm- 2:15pm: PM Break
  • 3:15pm – 3:30pm: PM Break
  • 4:30pm – 4:45pm: PM Break

Saturday, September 28

  • 8am – 9am: Breakfast
  • 12pm  – 2pm: Lunch
  1. What are the set up and move out dates and hours?

Setup

  • Wednesday, September 25 from 12pm – 5pm

Move Out

  • Saturday, September 28 from 2pm – 5pm or Sunday, September 29 from 8am – 12pm
  1. Where can table attendees pick up badges on-site?

Badges will be available for pick up at the event registration area in the Liberty Ballroom Foyer located on the lobby level starting at 1pm on Wednesday, September 25th.

  1. How many badges are included with my table?

Each exhibiting company or organization is entitled to one (1) complimentary full-access conference pass. All conference passes allow entrance to all tracks, meal functions, and events. Also, one (1) additional pass may be purchased at a discount based on the exhibitor level.

  1. Can exhibitors attend sessions? 

Exhibit personnel badges allow admittance into all sessions and events. 

  1. Is there an exhibit hall-only registration fee? 

No, to visit the exhibits, a visitor must purchase a complete conference pass.

  1. What advertising and sponsorship opportunities are available for exhibitors?

Please contact Kathy O’Connor at [email protected]  for more information on advertising and sponsorship opportunities. 

  1. What is the official hotel for the 2024 Week in RARE? 

Global Genes has secured a block of rooms at the Loews Hotel Kansas City. For more information about hotel availability and hotel reservations HERE. The deadline to book a room in the room block is September 3, 2024, or until the rooms are sold out.

  1. Does the table need to be manned at all times?

We encourage one member from your organization to be present at the table during the exhibit hours listed above if possible.

  1. Will any meals be provided for exhibitors? 

With your full conference pass, all attendee meals will also be included. Times and locations for all meals will be listed on the agenda. 

  1. Where is my table located?

Exhibitor space will be located in the City Beautiful Foyers. A floor plan with your booth number will be provided in September. 

  1. Will AV be provided at the tables?

You may place an AV order by contacting the Loews Hotel  Kansas City. Visit Encore Event Now | Product Catalog (encoreglobal.com) for more information.

  1. Can I ship materials directly to the Loews Hotel Kansas City? 

Yes, you may ship materials directly to the hotel. Exhibitors are responsible for all shipping and handling fees inbound and outbound. Click here for shipping information.

Need more information about Week In RARE?

Questions about attending, receiving advocate support, or submitting a poster?

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